kSIST FprEN 18221:2026
(Main)Digital product passport - data storage, archiving, and data persistence
Digital product passport - data storage, archiving, and data persistence
This document specifies requirements for decentralized data storage, archiving and data persistence of digital product passports. The archiving service securely stores historical passport data, preserving a comprehensive record of past information. This feature is particularly relevant for market surveillance purposes. Persistence is required to make sure that data included in the digital product passports remains available even when the economic operator creating the digital product passport is no longer active.
This document also specifies requirements for the replication between economic operators and back-up operators as well as rules for data lifetime definition.
Digitaler Produktpass - Datenspeicherung, Archivierung und Datenpersistenz
Passeport numérique des produits - Stockage, archivage et persistance des données
Le présent document spécifie les exigences relatives au stockage décentralisé des données, à l'archivage et à la persistance des données des passeports numériques de produit. Le service d'archivage stocke de manière sécurisée les données d’historique du passeport, en conservant un enregistrement complet des informations passées. Cette caractéristique est particulièrement pertinente à des fins de surveillance du marché. La persistance est requise pour s'assurer que les données incluses dans les passeports numériques de produit restent disponibles même lorsque l'opérateur économique à l’origine de la création du passeport numérique de produit n'est plus en activité.
Le présent document spécifie également les exigences relatives à la réplication entre opérateurs économiques et opérateurs de sauvegarde, ainsi que les règles relatives à la définition de la durée de vie des données.
Digitalni potni list izdelka - Shranjevanje podatkov, arhiviranje in obstojnost podatkov
General Information
- Status
- Not Published
- Public Enquiry End Date
- 18-Sep-2025
- Technical Committee
- DPP - Digital Product Passport
- Current Stage
- 5020 - Formal vote (FV) (Adopted Project)
- Start Date
- 13-Feb-2026
- Due Date
- 03-Apr-2026
- Completion Date
- 16-Feb-2026
Overview
kSIST FprEN 18221:2026 is a European standard developed by CEN that defines comprehensive requirements for the decentralized data storage, secure archiving, and guaranteed data persistence of digital product passports (DPPs). Digital product passports are digital records tracking a product’s key characteristics, ensuring vital information remains accessible and reliable throughout a product’s lifecycle. This standard plays a crucial role in supporting market surveillance, regulatory compliance, and the long-term accessibility of product data. It is particularly aligned with sustainability, circular economy principles, and conforming to EU ecodesign requirements.
Key Topics
Decentralized Data Storage: The standard specifies that digital product passport data must be managed using decentralized architecture. Economic operators or qualified service providers are responsible for maintaining accurate, up-to-date, and accessible product data.
Archiving and Data Lifecycle:
- All changes to the digital product passport are securely archived, creating a traceable historical record.
- Archived data is crucial for regulatory oversight, audit trails, and monitoring product compliance.
- Archived versions must ensure data integrity and remain accessible throughout the legally mandated lifetime.
Data Persistence:
- DPP data must remain available even if the original economic operator (manufacturer, importer, etc.) ceases operation.
- Back-up digital product passport service providers are required to store and make data accessible for the defined product passport lifetime.
- Replication processes must ensure data redundancy and seamless transition of responsibilities.
Replication and Back-up Strategies:
- Continuous and secure replication of DPPs between primary operators and back-up service providers is mandated.
- Replication must be performed over secure, authenticated channels.
- Standardized APIs or other mutually agreed secure mechanisms can be used for data replication.
Additional Digital Documentation:
- Supporting materials such as instructions or certificates must be accessible through the DPP and be downloadable for users.
- Both main and back-up providers are responsible for storing and granting access to this documentation.
Applications
kSIST FprEN 18221:2026 has a range of practical applications across industry sectors and regulatory environments:
- Regulatory Compliance: Supports conformance with EU regulations on ecodesign and market surveillance by ensuring data remains accessible and auditable.
- Sustainability and Circular Economy: Facilitates traceability and transparency in product lifecycles, supporting recycling, reuse, and sustainable practices.
- Market Surveillance: Empowers authorities to monitor products in the market with access to historical and current product data.
- Business Continuity: Ensures critical product data is preserved regardless of changes to the status of manufacturers or suppliers.
- Consumer Information: Enhances transparency by providing verifiable product and compliance data throughout the lifecycle.
Related Standards
- Commission Regulation (EU) No 2024/1781: Lays down ecodesign requirements for digital product passports and sustainable products.
- Directive 2009/125/EC: Establishes a framework for setting eco-design requirements for energy-related products.
- ISO Online Browsing Platform & IEC Electropedia: Provide official terminology for standardization.
- IETF RFC 9162 Certificate Transparency: Relevant for secure, authenticated data replication channels.
By adhering to kSIST FprEN 18221:2026, stakeholders ensure long-term data reliability and operational resilience, while supporting the broader goals of digitalization, sustainability, and regulatory conformance for digital product passports in Europe.
Get Certified
Connect with accredited certification bodies for this standard
BSI Group
BSI (British Standards Institution) is the business standards company that helps organizations make excellence a habit.
Bureau Veritas
Bureau Veritas is a world leader in laboratory testing, inspection and certification services.
DNV
DNV is an independent assurance and risk management provider.
Sponsored listings
Frequently Asked Questions
kSIST FprEN 18221:2026 is a draft published by the Slovenian Institute for Standardization (SIST). Its full title is "Digital product passport - data storage, archiving, and data persistence". This standard covers: This document specifies requirements for decentralized data storage, archiving and data persistence of digital product passports. The archiving service securely stores historical passport data, preserving a comprehensive record of past information. This feature is particularly relevant for market surveillance purposes. Persistence is required to make sure that data included in the digital product passports remains available even when the economic operator creating the digital product passport is no longer active. This document also specifies requirements for the replication between economic operators and back-up operators as well as rules for data lifetime definition.
This document specifies requirements for decentralized data storage, archiving and data persistence of digital product passports. The archiving service securely stores historical passport data, preserving a comprehensive record of past information. This feature is particularly relevant for market surveillance purposes. Persistence is required to make sure that data included in the digital product passports remains available even when the economic operator creating the digital product passport is no longer active. This document also specifies requirements for the replication between economic operators and back-up operators as well as rules for data lifetime definition.
kSIST FprEN 18221:2026 is classified under the following ICS (International Classification for Standards) categories: 13.020.20 - Environmental economics. Sustainability; 35.240.63 - IT applications in trade. The ICS classification helps identify the subject area and facilitates finding related standards.
kSIST FprEN 18221:2026 is associated with the following European legislation: EU Directives/Regulations: (EU) 2024/1781; Standardization Mandates: M/604, M/604 AMD 1. When a standard is cited in the Official Journal of the European Union, products manufactured in conformity with it benefit from a presumption of conformity with the essential requirements of the corresponding EU directive or regulation.
kSIST FprEN 18221:2026 is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
SLOVENSKI STANDARD
oSIST prEN 18221:2025
01-september-2025
Digitalni potni list za proizvode - Shranjevanje podatkov, arhiviranje in obstojnost
podatkov
Digital product passport - data storage, archiving, and data persistence
Digitaler Produktpass - Datenspeicherung, Archivierung und Datenpersistenz
Passeport numérique des produits - Stockage, archivage et persistance des données
Ta slovenski standard je istoveten z: prEN 18221
ICS:
13.020.20 Okoljska ekonomija. Environmental economics.
Trajnostnost Sustainability
35.240.63 Uporabniške rešitve IT v IT applications in trade
trgovini
oSIST prEN 18221:2025 en,fr,de
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.
oSIST prEN 18221:2025
oSIST prEN 18221:2025
EUROPEAN STANDARD DRAFT
prEN 18221
NORME EUROPÉENNE
EUROPÄISCHE NORM
June 2025
ICS 13.020.20; 35.240.63
English version
Digital product passport - data storage, archiving, and data
persistence
Passeport numérique des produits - Stockage, Digitaler Produktpass - Speicherung, Archivierung und
archivage et persistance des données Persistenz von Daten
This draft European Standard is submitted to CEN members for enquiry. It has been drawn up by the Technical Committee
CEN/CLC/JTC 24.
If this draft becomes a European Standard, CEN and CENELEC members are bound to comply with the CEN/CENELEC Internal
Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any
alteration.
This draft European Standard was established by CEN and CENELEC in three official versions (English, French, German). A
version in any other language made by translation under the responsibility of a CEN and CENELEC member into its own language
and notified to the CEN-CENELEC Management Centre has the same status as the official versions.
CEN and CENELEC members are the national standards bodies and national electrotechnical committees of Austria, Belgium,
Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy,
Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Republic of North Macedonia, Romania, Serbia,
Slovakia, Slovenia, Spain, Sweden, Switzerland, Türkiye and United Kingdom.
Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are
aware and to provide supporting documentation.Recipients of this draft are invited to submit, with their comments, notification
of any relevant patent rights of which they are aware and to provide supporting documentation.
Warning : This document is not a European Standard. It is distributed for review and comments. It is subject to change without
notice and shall not be referred to as a European Standard.
CEN-CENELEC Management Centre:
Rue de la Science 23, B-1040 Brussels
© 2025 CEN/CENELEC All rights of exploitation in any form and by any means
Ref. No. prEN 18221:2025 E
reserved worldwide for CEN national Members and for
CENELEC Members.
oSIST prEN 18221:2025
prEN 18221 (E)
Contents Page
European foreword . 3
1 Scope . 4
2 Normative references . 4
3 Terms and definitions . 4
4 General principles and requirements . 5
4.1 Requirements for storage of the digital product passport data and assets . 5
4.2 Archiving and rules for archiving . 5
4.3 Data persistence and rules for data persistence . 5
4.4 Additional digital documentation attached to digital product passport . 6
4.5 Replication between economic operators and back-up digital product passport
service providers . 6
Annex ZA (informative) Relationship between this European Standard and the ecodesign
requirements of Commission Regulation (EU) No 2024/1781 aimed to be covered . 7
Bibliography . 8
oSIST prEN 18221:2025
prEN 18221 (E)
European foreword
This document (prEN 18221:2025) has been prepared by Technical Committee CEN/CLC/JTC 24
"Digital Product Passport – Framework and System", the secretariat of which is held by DIN.
This document is currently submitted to the CEN Enquiry.
This document has been prepared under a standardization request addressed to CEN by the European
Commission. The Standing Committee of the EFTA States subsequently approves these requests for its
Member States.
For the relationship with EU Legislation, see informative Annex ZA, which is an integral part of this
document.
oSIST prEN 18221:2025
prEN 18221 (E)
1 Scope
This document spécifiés requirements for decentralized data storage, archiving and data persistence
of digital product passports. The archiving service securely stores historical passport data, preserving
a comprehensive record of past information. This feature is particularly relevant for market surveillance
purposes. Persistence is required to make sure that data included in the digital product passports
remains available even when the economic operator creating the digital product passport is no longer
active.
This document also spécifiés requirements for the replication between economic operators and back-
up operators as well as rules for data lifetime définition.
2 Normative references
There are no normative references in this document.
3 Terms and definitions
For the purposes of this document, the following terms and définitions apply.
ISO and IEC maintain terminology databases for use in standardization at the following addresses:
— ISO Online browsing platform: available at http://www.iso.org/obp
— IEC Electropedia: available at http://www.electropedia.org/
3.1
economic operator
manufacturer, authorized representative, importer, distributor, dealer or fulfilmént service provider
3.2
digital product passport
digital record of product characteristics throughout its life cycle
Note 1 to entry: Example characteristics include environmental sustainability, environmental impact, and
recyclability
3.3
digital product passport service provider
natural or legal person that is an independent third party authorized by the economic operator (3.1)
that places the product on the market or puts it into service and that processes the digital product
passport data for that product for the purpose of making such data available to economic operators and
other relevant actors with a right to access those data
3.3.1
main digital product passport service provider
digital product passport service provider (3.3) that is optionally hosting the main copy of the digital
product passport (3.2)
3.3.2
back-up digital product passport service provider
digital product passport service provider (3.3) that is hosting the back-up copy of the digital product
passport (3.2)
3.4
digital product passport lifetime
period during which the digital product passport (3.2) is required by regulation to be available to any
operator or natural or legal person with a right to access its data
oSIST prEN 18221:2025
prEN 18221 (E)
4 General principles and requirements
4.1 Requirements for storage of the digital product passport data and assets
The digital product passport shall be stored by the economic operator or manufacturer responsible for
its
...
Questions, Comments and Discussion
Ask us and Technical Secretary will try to provide an answer. You can facilitate discussion about the standard in here.
Loading comments...