ASTM E2605-13(2019)
(Practice)Standard Practice for Receiving Assets
Standard Practice for Receiving Assets
SIGNIFICANCE AND USE
4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets.
4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity.
SCOPE
1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material).
1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use.
1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
General Information
- Status
- Published
- Publication Date
- 30-Apr-2019
- Technical Committee
- E53 - Asset Management
- Drafting Committee
- E53.01 - Process Management
Relations
- Effective Date
- 01-May-2017
- Effective Date
- 15-Oct-2010
- Effective Date
- 15-Oct-2010
- Effective Date
- 15-Oct-2010
- Effective Date
- 01-Jul-2010
- Effective Date
- 15-Jun-2007
- Effective Date
- 15-Jun-2007
- Effective Date
- 15-Feb-2006
- Effective Date
- 01-Sep-2004
- Effective Date
- 10-Aug-2002
- Effective Date
- 10-Feb-2001
Overview
ASTM E2605-13(2019), Standard Practice for Receiving Assets, provides essential guidance for organizations to implement an effective system for verifying, recording, and reporting the receipt of assets, including equipment, supplies, and materials. Developed by ASTM under international standardization principles, the standard covers the fundamental processes and documentation required throughout the asset receiving lifecycle. Its guidance is applicable across any organizational structure and for all roles responsible for handling asset receipt.
Key Topics
- Asset Receipt Verification: Outlines steps for assessing shipments, confirming that items are correctly addressed, undamaged, and match documented quantities.
- Documentation and Reporting: Details methods for generating and maintaining comprehensive receiving reports, including relevant information such as shipper, contract references, item descriptions, serial numbers, and quantities.
- Discrepancy Management: Provides procedures for identifying and reporting shortages, overages, or damaged goods, including actions for carrier notification and internal escalation.
- Safety, Quality, and Compliance: Highlights the importance of adhering to safety, health, and environmental practices, and aligning inspection procedures with contractual or customer quality requirements.
- Special Handling: Addresses the need for additional controls when dealing with sensitive or hazardous materials.
- Recordkeeping: Emphasizes accurate, accessible maintenance of receiving records, in either paper or electronic form, to support traceability and business operations.
Applications
ASTM E2605-13(2019) is designed for universal applicability to organizations of all sizes and industries. Practical applications include:
- Asset Management: Ensuring accurate recording and control of incoming assets at all points of receipt, minimizing the risk of loss or misplacement.
- Inventory Control: Supporting reliable updates to inventory systems by providing standardized documentation of received goods.
- Procurement and Contract Management: Verifying that shipments meet contractual obligations, enabling correct and timely payment processing.
- Compliance and Audit Preparation: Enabling organizations to demonstrate adherence to best practices in asset receiving for internal audits or external inspections.
- Risk Mitigation: Reducing exposure to financial loss by systematically identifying and resolving asset discrepancies and damages as goods are received.
Organizations benefit from implementing this standard by improving operational efficiency, increasing accountability, and ensuring transparent asset tracking.
Related Standards
Organizations seeking to implement ASTM E2605-13(2019) may also find value in related standards, such as:
- ASTM E2135 - Terminology for Property and Asset Management: Provides definitions and key concepts used throughout the asset management lifecycle.
- Other ASTM Asset Management Standards: Additional guidance may be available through other standards under the ASTM Committee E53 on Asset Management.
- ISO 55000 Series: International standards for asset management, offering frameworks for establishing, implementing, and improving asset management systems.
Incorporating these standards collectively can strengthen an organization's capability to manage assets effectively, ensure regulatory compliance, and support long-term operational excellence. For further detail and access to these standards, visit the ASTM International website.
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Frequently Asked Questions
ASTM E2605-13(2019) is a standard published by ASTM International. Its full title is "Standard Practice for Receiving Assets". This standard covers: SIGNIFICANCE AND USE 4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets. 4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity. SCOPE 1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material). 1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process. 1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
SIGNIFICANCE AND USE 4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets. 4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity. SCOPE 1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material). 1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process. 1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
ASTM E2605-13(2019) is classified under the following ICS (International Classification for Standards) categories: 03.160 - Law. Administration. The ICS classification helps identify the subject area and facilitates finding related standards.
ASTM E2605-13(2019) has the following relationships with other standards: It is inter standard links to ASTM E2135-10a(2017), ASTM E2135-10ae2, ASTM E2135-10a, ASTM E2135-10ae1, ASTM E2135-10, ASTM E2135-07, ASTM E2135-07e1, ASTM E2135-06, ASTM E2135-04, ASTM E2135-02, ASTM E2135-01. Understanding these relationships helps ensure you are using the most current and applicable version of the standard.
ASTM E2605-13(2019) is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: E2605 − 13 (Reapproved 2019)
Standard Practice for
Receiving Assets
This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 4.2 These principles are applicable to any organizational
structure or any position having the responsibility for receiving
1.1 This practice covers the process for verifying, recording,
assets on behalf of their entity.
and reporting receipt of assets (that is, equipment, supplies, and
material).
5. Procedure for Receiving Incoming Tangible Assets
1.2 Entities use a variety of means to document the receipt
5.1 Ensure incoming assets are not visibly damaged and is
of assets. This practice details the fundamental concepts of the
accurately documented.
receiving process.
5.2 Examine the shipment to confirm that it is properly
1.3 This standard does not purport to address all of the
addressed and due to the receiving activity and ensure there is
safety concerns, if any, associated with its use. It is the
no external damage or visible tampering to the shipping
responsibility of the user of this standard to establish appro-
container(s).
priate safety, health, and environmental practices and deter-
5.2.1 In the event that damage is detected in the packing
mine the applicability of regulatory limitations prior to use.
material or there is reasonable certainty the asset is physically
1.4 This international standard was developed in accor-
damaged, or both, notify the appropriate organization, docu-
dance with internationally recognized principles on standard-
ment the damage, and acquire the carrier’s acknowledgement
ization established in the Decision on Principles for the
concerning the damage before allowing the carrier to depart
Development of International Standards, Guides and Recom-
(depending on the carrier, this may be through written docu-
mendations issued by the World Trade Organization Technical
mentation or electronic means). If appropriate, consider refus-
Barriers to Trade (TBT) Committee.
ing the shipment. Note that in some cases the carrier cannot, or
is under no obligation to, return a shipment.
2. Referenced Documents
5.2.2 Before refusing incoming assets, considerations shall
2.1 ASTM Standards:
be made as to the importance and consequences of the asset
E2135 Terminology for Property and Asset Management
being refused. Refusal should be reported immediately to the
appropriate organization.
3. Terminology
5.3 Ensure the quantity of containers (that is, cartons,
3.1 Definitions—For definitions relating to asset
pallets, or boxes) agree with the quantity on the incoming
management, refer to Terminology E2135.
transportation documentation (if supplied).
3.2 receipt, n—acknowledgement of assets received.
5.3.1 In the event that a shortage or overage is detected,
3.3 system, n—method or set of procedures for achieving
notify the appropriate organization, document the
something.
discrepancies, and acquire the carrier’s acknowledgement con-
cerning the anomalies before allowing the carrier to depart (by
4. Significance and Use
means of written documentation or electronic means).
4.1 It is the intent of these principles in this practice to
5.3.2 Quantity discrepancies shall be reported immediately
provide guidance for an effective and efficient system for
to the appropriate organization for resolution.
receiving assets.
5.4 If the shipping address is correct, there is no visible
damage, and the number of containers is correct, the receiving
This practice is under the jurisdiction of ASTM Committee E53 on Asset
organization shall accept the shipment.
Management and is the direct responsibility of Subcommittee E53.01 on Process
Management.
5.4.1 If the address is obviously incorrect, refuse acceptance
Current edition approved May 1, 2019. Published May 2019. Originally
of the shipment.
approved in 2008. Last previous edition approved in 2013 as E2605–13. DOI:
10.1520/E2605–13R19.
5.5 Locate the incoming documentation. In most cases,
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
incoming documentation will accompany the shipment (that is,
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM
packing slip, shipping document, and invoice). If no documen-
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website. tation is present, the receiving entity shall either contact the
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
E2605 − 13 (2019)
shipping entity requ
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